Committees

Each of these committees is vital to making TxGAP a valuable organization for each individual member and in growing our chapter’s strength.

CONFERENCE COMMITTEE CHAIR DUTIES.

• Solicits volunteers to help with conference planning.

• Manages the conference logistics, including facilities, technical needs, and catering.

• Collaborates with the executive board to identify the general speaker and breakout session topics and formats.

• Facilitates the onsite logistics to include room scheduling, programming, and registration

• Assists the communications officer with the event's general marketing and communications schedule.

• Assists the executive board with sponsorship development.

• Creates post-conference materials for follow-up and evaluation of the event.

CONFERENCE COMMITTEE CO-CHAIR DUTIES.

• Assists the Conference Chair in managing overall conference planning and logistics.

• Participates in volunteer recruitment and coordination efforts.

• Supports the coordination of facilities, ensuring all technical and catering needs are met.

• Works with the Conference Chair and executive board to identify and secure a keynote speaker.

• Helps facilitate onsite logistics, including room scheduling, programming, and registration.

• Aids the communications officer with executing the marketing and communications plan for the event.

• Collaborates with the executive board to develop and maintain sponsorships.

• Assists in creating post-conference materials for follow-up and event evaluation.

• Attends all planning meetings and provides input on various aspects of the conference.

• Takes on additional tasks as delegated by the Conference Chair to gain a comprehensive understanding of the planning process.

PROFESSIONAL DEVELOPMENT AND STRATEGIC INITIATIVES COMMITTEE CHAIR DUTIES.   

• Collaborate with the Membership Committee to create networking opportunities and build collaboration among similarly focused, function-specific TxGAP members and, more broadly, other NAGAP chapters and other TxGAP partners.

• Develop educational opportunities for members to use in fulfilling their own goals for professional development and earn TxGAP Professional Development Certificates.

• Assign a member of the committee to sit on the Conference Committee and assist with developing education programs and topics for the annual Summer Institute.

• Create and maintain programs that pair promising GEM leaders with mid to senior-level mentors to help cultivate leadership, membership engagement, and increase diversity among TxGAP members.

MEMBERSHIP COMMITTEE CHAIR DUTIES.

• Collaborate with the Professional Development and Strategic Initiatives Committee to create networking opportunities and build collaboration among similarly focused, function-specific TxGAP members and, more broadly, other NAGAP chapters, and other TxGAP partners.

• Works with NAGAP’s Membership Chair to identify Texas contacts and new initiatives.

• Assists Communications Officer with developing publicity and registration materials related to membership.

• Strategizes networking opportunities to gain new members and retain current members.

• Determine and implement methods to recognize and reward members.

• Considers viability of marketing and/or meeting at graduate fairs.

• Solicits corporate employers as Chapter partners.

COMMUNICATIONS AND MARKETING COMMITTEE CHAIR DUTIES

• Work in collaboration with the Executive Committee and all relevant committees to develop a creative market outreach and communications plan that will cultivate new members and partners and engage and retain current members.

• Implement and monitor a comprehensive and consistent communications strategy using a variety of outlets (newsletters, email blasts, social media, white papers, printed collateral, etc.) for the purposes of branding, awareness, professional development and networking opportunities, etc.

• Manage the website (including web analytics) and provide high quality, relevant, current content which is consistent with TxGAP’s mission, messaging, and branding.

• Maintains the TxGAP website and listserv, oversees social media marketing, conducts surveys, and reports findings to Board and/or members.

• Monitor discussions on the TxGAP online forums and continuously update social networking sites.

• Maintain liaison with the Executive Committee to ensure alignment of objectives, all initiatives undertaken, and results achieved.

HISTORIAN COMMITTEE CHAIR DUTIES.

• In collaboration with the secretary, the historian will record current key events of the organization such as Summer Institute (guest speakers, sessions, attendance, etc.), board changes, mixers, professional development sessions, etc.

• This role will also work with board members and the broader chapter membership to collect photos and documents related to those events, and categorize and share them for future use.

• In partnership with the secretary, a method of organization and storage for data will be devised.

• The Historian will be the primary member to compile and maintain historical record of TxGAP such as the creation of the chapter, key historical events, founding members, past Summer Institutes, etc.

• In collaboration with the secretary, the historian will record current key events of the organization such as Summer Institute (guest speakers, sessions, attendance, etc.), board changes, mixers, professional development sessions, etc.

• This role will also work with board members and the broader chapter membership to collect photos and documents related to those events and categorize and share them for future use.

• In partnership with the secretary, a method of organization and storage for data will be devised.

• The historian will be the primary member who compiles and maintains the historical record of TxGAP, such as the creation of the chapter, key historical events, founding members, past Summer Institutes, etc.